“Coaching…bookings are the life line of your business. However, coaching keeps the booking.
Coaching Tools
*** Before you coach your first hostess listen to the coaching training call on the Madson Phone Tree to learn how to ensure your bookings hold: Dial 641-715-3800 access code 610206# push #66 (you should hear Tammy Crack talk about about Coaching, it's 22 minutes)
When coaching hostesses, keep the following tips in mind:
*Remain positive and cheerful.
* Express how fun, simple, and quick it will be.
***Hostesses don‘t want to go overboard with cleaning their home, tons of stuff to eat, etc.
***Women want convenience. If it sounds like a production, the party might not hold.
*Reassure her of my professionalism by letting her know that I will be there, no matter what. Stay in touch with her and enthusiastically encourage her in everything she does, no matter how small or insignificant it may seem.
I'm going to keep things simple and help you get results. This is a combination of different scripts, coaching systems and hostess programs. The idea is to connect with each potential guest through two methods of communication (ie. Text, Facebook, Email, Voxer, Phone Call, In Person etc) each time. How they respond to you is likely their preferred method of communication.
COACHING STEPS:
1. Booking & Hostess Program – Coaching starts at the time of booking. The main question is –What is in it for her? At the time of booking, go over your hostess program with her. Explain clearly what you are going to do to help her party be a success and get the maximum hostess rewards for her and clearly explain what you expect her to do to earn her hostess rewards. I like to leave that night with the guest list (referrals from the Fabulous game)!
2. Getting the Guest List – It is critical that you get the guest list from your hostess. This will ensure that you can successfully book guests for her party. Even if the party does not hold, you will have a list of referrals you can contact. Make sure her list includes at least 20 people older than 18 without a current consultant. If your coaching is on point, you should have at least 5 people in attendance at each party. Give an incentive for getting the guest list to you within 48 hours. Set an appointment to remind her at 36 hours.
​
3. Inviting Guests – There are several different ways you can invite your hostesses guests to the party. Again, I suggest using at least two methods of communication each me you attempt to contact them. Popular methods include invitations sent by mail and email, Facebook events, invites by text, Voxer, and private Facebook message. You can also create an invitation using free apps like Pic Collage or Publisher, email, text or post it on your hostesses Facebook page and having her tag all of her friends. From there you can private message each guest.
​
4. Pre Profiling Guests – Pre Profiling is communicating with your potential guests to establish a relationship of trust and gather information to help make the party a success. I recommend using at least two methods of communication each time you attempt to contact your guests. Be friendly and a create a relationship of trust. If they feel like they know you and you care about them, they will show up.
​
5. Confirming Guests – The day before the party contact each guest that hasn’t said no to confirm they will be attending. Give a brief description of the importance of arrival and ending times and send directions. Share your excitement in meeting and having the opportunity to pamper them.
​
All the coaching scripts can be found in the Power Booking Script under coaching host
As soon as you book the appointment, send hostess a confirmation email.
* I suggest copying the emails below and saving it as a canned response so you can use over and over.
C. Brides
I also send her a "thank you/ reminder" post card of appreciating for her holding her party. I like to have a bunch made up so all I have to do is write their name, date, and time! Great activity if your watching TV. This is what it says
" Thank you so much for hosting a super fun pampering session on _______. I cant wait to meet your girlfriends! You ladies are helping me earn my 1st Pink Cadillac!!! THANK YOU in advance! You make such a difference in my business and I soooo appreciate you :) Ashley
How to coach your Party
Are you Pre-profiling???? Don't sabotage your business.
Click here to see how important this step is!
Send out SAVE THE DATE to hostess guest list. it is crucial you do it right away and it is OK if her guests hear from you first. If you wait for the host to confirm with you after she has talked to some of her girlfriends, the day of the party will likely change or the party may not happen because the host may feel like no one can come. This usually happens because the host talks to 1 person, her best friend and if the best friend can’t make it, the host feels like no one can make it! Women are funny!
*What to say can be found in the Power Booking Script
​
IT'S JUST AS IMPORTANT TO STAY IN CONTACT WITH THE HOST AS IT IS WITH THEIR GUESTS
